Government legislation states that it’s your legal responsibility as an employer or agency, to ensure that all staff – whether permanent or temporary – have proof of Right to Work in the UK, regardless of their nationality.
If you employ or place an illegal worker, and subsequently cannot prove you carried out the correct Right to Work background check, you could face a civil penalty. It’s also your responsibility to ensure that the UK documents are genuine.
In an increasingly digital world, thousands of businesses are still using outdated paper-based processes to complete their Right to Work background checks.
Our ID and identity verification software has been developed using next-generation facial recognition technology, enabling you to perform ID checks in real-time and confirm that the ID matches the actual person.
‘Right to work’ stands for the legal requirement imposed by the government on all employers to ensure the people they hire have the right to work in the UK.
The British government website says that it’s the company’s responsibility to check that the documents presented by the job applicants are valid1. Right to work checks must be carried out on job applicants but in some circumstances right to work checks need to be carried out for existing employees.
There are two ways to run right to work checks: manually, or with the help of identity verification software that will run the necessary checks for you.
If you are running a manual check, you need to go through the lengthy process of obtaining a physical copy of a document from List A or List B from the government issued list, ensure that the document appears genuine and belongs to the holder, and check photographs and dates of birth are consistent.
You will also need to make a copy of the right to work document, which you are required to keep safely and securely. The second option is to use identity verification software that will run the necessary checks for you.
Consider using an app or website to verify Right to Work remotely, without the need to chase documents and having to delay candidate offers. Credas uses state-of-the-art technology to perform right to work checks at a time and place convenient for both parties.
We’ll run the necessary checks to verify the legality of documents and establish whether the candidate is a real, present person.
The Credas Right to Work product also saves you time and money by storing all Right to Work data on our highly secure cloud, ensuring full compliance with GDPR.
According to the Immigration, Nationality and Asylum Act 20062, employers must carry out proper due-diligence to confirm any potential permanent, part-time, or temporary employee has the right to work in the UK before they can begin work.
Right to Work applies to any work experience or unpaid workers. All businesses are required by the Home Office to keep evidence of all the right to work checks they carry out, as well as checking the document provided is genuine and the applicant is its rightful holder.
The exact set of documents required for a right to work check will vary based on the particular job and the individual applicants, but would generally include:
Since implemented in 2014, the Right to Work legislation has increased the costs and time it takes to hire a new employee for many companies.
Physically checking that the photo ID matches the candidate can be particularly difficult and time consuming for businesses based abroad or in other parts of the UK.
Employers across all sectors reap the benefits of having a reliable identity verification software that can check their job applicants’ right to work. Our real-time facial recognition technology helps companies speed up and simplify the process of ID verification, employee and client onboarding.
The technology enables businesses to comply with Right to Work legislation easily and avoid liability for inadvertently employing an illegal worker, which comes with fines up to £20,000 as well as reputational damage.
First of its kind in the UK, the Credas app allows recruiters to verify essential ID documents and match the document photos with the actual person in real-time. Capable of verifying up to 4,000 types of ID, our technology can save companies as much as 180 staff-hours each month.
Any business will be able to verify staff quickly using our app, cutting down the time and expense wasted on waiting for documents to come through the post or locating a verification email. Recruiters can also integrate the technology with their in-house verification processes.
Our online verification process is an excellent choice if you want to make sure you are completing your right to work due-diligence quickly and cost-effectively. Start your free trial with Credas today.